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Our large Health Services client, based in Freemans Bay, is working to support the Governments COVID response. The business is being run by an incredibly talented leadership team and the Director that this role supports is right in the thick of it.
She is a very dynamic, forward thinking, respected and very fast paced leader, which is operating in a very busy, ever changing, and demanding environment. It will be your job will be to protect her time and provide support wherever is necessary to assist her in meeting her objectives.
The Role:
You will be involved in Board meetings, taking minutes, preparation of board reports, presentations and following up points of action. You will prepare for all meetings, reminding those contributing to be ready, following up any outstanding information, collating any documentation and checking for content quality.
You will be assisting across a range of projects, guiding, and coordinating them where you can.
While there is not necessarily a need for active diary management, we will need someone who is a tactful and confident gatekeeper and will schedule and coordinate meetings to optimize time, prioritising against the most pressing objectives and ensuring that all engagements are researched and appropriately prepared for.
You will be liaising with all staff across the business, including senior leaders and a range of external stakeholders and the handling of confidential matters will be second nature to you.
It is down to you as the Executive Assistant to provide superior level of support, to ensure that your directors time is managed appropriately and efficiently.
This role will be initially offered up as a one-year contract, with great potential to be extended. There will be some flexibility work from home at times, but otherwise you will be based in at Freemans Bay offices.
About you:
- Previous experience in an Executive Assistant role providing support to a senior executive
- Excellent organizational skills, high attention to detail and accuracy
- Some experience in project management will projects would be well utilized.
- Managing workflow in a timely manner, establishing priorities and meeting deadlines,
- Uses initiative. Ability to think ahead, anticipate what support is needed, without instruction.
- Is a tactful gatekeeper. Preserves your directors time and ensuring confidentiality
- Excellent interpersonal, oral, and written communication skills
- Ability to manage relationships at all levels, including with senior Ministry officials and health sector leaders
- Well-developed commercial acumen and business administration skills
- Technology adept, including confident MS Office suite skills.
- Strategic, lateral thinker. Ability to connect the dots.
- Take ownership of delegated responsibilities and gets things done
Rewards: Remuneration will be around $100K
Please click the “APPLY NOW” button.
Please note that only those shortlisted will be contacted, and this will happen within a week of your application.
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