Coordinator, Programs Administration – Sydney NSW

Establshed in 1871, the Art Gallery of New South Wales is located in Sydney’s The Domain adjacent to the Royal Botanic Garden and near the Central Business District. The Gallery acknowledges the original custodians of this land – the Gadigal people of the Eora nation. The Gallery attracts around 1.4 million visitors annually and runs Australia’s largest art education program, with over 90,000 student and teacher visits per year.

With the construction of our expansion project currently under way and scheduled for completion in 2022, the Gallery is poised to deliver a new state-of-the-art building located next to our existing and much-loved building. Providing us with close to double the current exhibition space, the expanded Gallery will enable us to share more art with more people and provide more family, learning and educational programming for all our audiences.

To help us achieve our ambition, we are seeking diverse, collaborative, supportive and brilliant individuals to work alongside our existing talent and build on our rich history to create an even more inspiring Gallery for the future.

For more information about the Gallery and our future, please visit our website www.artgallery.nsw.gov.au .

Our commitment to diversity

We are committed to building a diverse, inclusive and flexible workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people, people from diverse cultures and people with a disability.

About the Role

Coordinator, Programs Administration operationally coordinates education visits including venue and programs bookings, financial reconciliation, and coordination of logistics and staffing for school visits

For more information about the role please view the role description and information for applicants or call the nominated contact person listed in the advertisement

What technical / soft skills you require

Experience in coordinating high-volume bookings, logistics and reporting coupled with proven a bility to set objectives, determine priorities and reach targets on time and within budget.

Demonstrated success in the provision of high-quality customer service in a n e n v i r o nm ent o f t i gh t a n d c o n fl i cting d ead l i n es, u sing in i tiati v e and i nd epen d ence

Targeted questions

This position maintains diverse administrative responsibilities and can be faced with challenging time constraints. Please provide an example of a situation where you were required to prioritise conflicting tasks involving management and/or stakeholder requests within a gallery/museum environment. (300 word limit)

Describe a challenging project with multiple internal and/or external stakeholders that you were required to supervise staff, co-ordinate and provide administrative support for. Explain the communication strategies you employed to ensure effective and efficient outcomes were achieved. (300 word limit)

Part of the assessment process may include additional online capability testing, skills testing or work samples in accordance with the new Government Sector Employment Act 2013, therefore you may be contacted to participate.

The successful applicant will be required to undertake a National Police Records Check, refer to link; https://npcoapr.police.nsw.gov.au/aspx/dataentry/Introduction.aspx

Department of Premier and Cabinet expects all applicants who can be safely vaccinated for COVID 19, to be so.

Enquiries

If you require further details about this role, please contact Leeanne Carr, Creative Learning Manager at Leeanne.carr@ag.nsw.gov.au

Applications must be lodged electronically via the iworkfor.nsw.gov.au website. Applications submitted via email will not be accepted.

Closing date for applications 24 March 2022 we strongly recommend submitting by 4pm as there is no support available after 5pm. Late submissions may not be accepted due to technical issues if you have attempted submission after 4pm on the final close day.