Event and Conference Planner – University of Auckland – Auckland City, Auckland

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s pre-eminent University, with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. With over 6,000 staff and 45,000 students, the University of Auckland is one of New Zealand’s most significant and complex entities.

Te Whiwhinga mahi | The opportunity

We have two exciting full-time, permanent opportunities available to join our Event Services Team; Event and Conference Planner based within the Business School, and an Event and Conference Planner based at the Faculty of Law where you will support the delivery of a wide range of events.

You will be accountable for developing event concepts, timelines, and budgets in collaboration with the schools/faculties marketing team, coordinating the annual calendar and managing events end-to-end. You will also provide expertise, guidance, and advice to ensure informed and timely decisions can be made to ensure the delivery of professional, successful and safe events.

For more detailed information on this role, please view the Position Description.

Mō tō mātou rōpū | About the team

This is a great opportunity to work for an internationally recognised organisation, in a fast-paced, professional environment with flexible hours

Reporting to the Event Service Team Leader, you will work collaboratively with the Business School’s/Faculty of Law Communication and Marketing team and other Event Services Event Planners to ensure events meet Event Owners objectives, and are delivered in a professional and timely manner.

He kōrero mōu | About you

Our ideal candidate will have 3+ years’ experience implementing both virtual and in-person events, excellent verbal and written communication skills and the ability to confidently and tactfully inform and advise stakeholders. You will need to hit the ground running and be able to multi-task and work confidently under pressure. You’ll need to use your initiative, and work both independently as well as part of a team.

This role will suit someone who is highly organised, takes a proactive approach, is able to lead the planning and management of events in the faculty, thrives in a busy environment and has a genuine interest in the Business School. An understanding of tikanga and kawa for events would be advantageous.

Nga Pūkenga Motuhake | Important Skills

• Experience in a similar role and a tertiary qualification is required,
• Experience in all aspects of event management essential,
• Proactive with excellent communication skills, effective time management, budgets development and maintenance and client management skills,
• Ability to think creatively and develop event concepts that will deliver on objectives,
• High level of competence with Microsoft Office applications, particularly Word, Excel, PowerPoint, Teams and Outlook.
• Experience with a CMS (Ideally Adobe Experience Manager), working knowledge of how CRM systems operate for creation of bespoke event landing pages would be advantageous.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is dedicated to providing an excellent and stimulating environment for its employees which ensures a healthy work-life balance through:

• Five weeks’ annual leave per annum (pro-rated)
• Up to 6.75% employer superannuation contribution.
• Over 300 different career development courses.
• Discounted, onsite childcare, parking and various leisure and recreation services.

For more information on the benefits of working here, see our Staff Benefits page.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 7 March 2022 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Melika Carlson via melika.carlson@auckland.ac.nz if you have any questions. Please note we are happy to answer your questions but we do not accept applications by email.

Covid-19 Vaccination

The University of Auckland is committed to protecting the health, safety and well-being of our staff and students. All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.

Overseas Applicants

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed strict border restrictions but has now announced a 5-step plan for a phased reopening of Aotearoa New Zealand’s borders and welcomes the return of all nationalities. Step 1, from 28 February 2022, New Zealand Citizens, Residents, eligible travellers coming from Australia and other nationalities meeting specific criteria and exemptions will be able to travel to New Zealand and self-isolate on arrival.

Step 2, from 14 March 2022, the border opens to New Zealand citizens, residents and other eligible travellers coming from anywhere in the world.

Please visit Immigration New Zealand or the Government’s official COVID-19 website for further information.

This phased reconnection will take time, meaning the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. The University will negotiate an appropriate start date with the successful candidate.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz