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We are looking for a PMO Coordinator for one of our clients in Auckland, New Zealand.
Our client is a Global IT giant with a large presence in Australasia.
Our client is a Global IT giant with a large presence in Australasia.
Job Description:
Financial Support
Responsibilities:
- Monitoring and reporting on Programme financials -both CAPEX and project OPEX Support-including purchase ordering and receipting, invoicing, and time recovery.
- Raising POs (CAPEX and OPEX) as requested -ensuring the required Quote/SOW paperwork attached with correct DFA signoff.
- Weekly uploads of project CAPEX and OPEX spend.
- GRingas requested by the PM/Delivery Owners.
- Monthly generation and review of Open PO report and proactive closing out of old POs and identification of outstanding GRing.
- Monthly generation and review of GR/IR report and proactive closing out of issues.
- Budget adjustments/Funding Drawdown.
- WBS Code setup.
Deliverables:
- Supporting Project reporting requirements related to program financial status (budget, forecast and spent)
- Maintain SoW / PO register up to date
- Weekly reporting on open Purchase Orders status to tribe leads
- Obtain confirmation from PM/Delivery Owners prior to GRs
- Month end recharges and cost movement
- Financial analysis supporting programme reports
- Quarterly / Monthly Capital submission request and drawdown
Reporting
Responsibilities:
- The Build office would look to continue and/or implement the following reports as standard:
- Executive Summary for the month and YTD.
- CAPEX Spend by month, YTD, Forecast as at YE.
- Monthly Forecast to Actuals.
- Cost Estimates and Status.
Deliverables:
- Weekly tribe governance Consolidation
- Monthly Project Finance dashboard / report
Project Resource Governance of the following baselines
Responsibilities:
- Project Resources and budget baseline
- Resource allocation (resource assignment and release dates, tribe allocation and approved daily rates)
- Contractors agreements (New, extension and termination)
Deliverables:
- Maintain PET approval
- Maintain Contractor access request
- Maintain Project resource list up to date
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