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Team Administrator- Part Time
- Inclusive team culture within family-friendly government agency * Provide a variety of general and specialised administrative support services * Part- time and flexible role
Excellent opportunity to meet a manageable workload and attend to commitments both at home and at work
Kōrero mō te tūranga – About the role
This is one of two administrative support roles currently being advertised at the Ministry of Foreign Affairs. This is a part-time role, equivalent of 0.4FTE.
Sitting within the Americas and Asia Group, the Team Administrator will provide a broad range of administrative support for the office including in financial administration, information and database management, correspondence and travel, diary management and meeting and event coordination and assisting the transfers team on a regular basis.
Responsibilities include:
- Providing administrative support to enable the smooth operation of office systems, resources and equipment that supports the Division / Group’s work programme * Supporting and assisting managers to meet all their organisational / group responsibilities * Arranging and organise functions, meetings, workshops and training events. * Providing administrative support for applications for specialised funds expenditure as required. * Coordinating the recruitment and induction processes for both staff and contractors within the group / division * Assisting with budget forecasting, estimates and monitoring in coordination with Divisional Manager and Group Business Accountant
The appointment range for this role is $50,240 to $55,822 pro-rata total remuneration including employer contribution to Kiwisaver – negotiable depending on experience.
Please note:
This is not a Foreign Policy/diplomatic role. This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.
While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you will need to apply and be considered via a competitive recruitment process.
If you have an interest in an MFAT foreign policy career you will be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.
Mā wai te mahi nei? – Who are we looking for?
Our ideal candidate will be highly organised with excellent attention to detail. In addition we are looking for candidates who exhibit the following qualities:
- Have a strong customer focus * Be technologically adept and confident using the MS Office suite * Outstanding interpersonal and communication skills, * Be a natural planner and organiser with the ability to self-manage and use initiative. * Have excellent attention to detail * Be flexible and able to adapt quickly in a reactive environment
Ngā hua o te mahi i te Manatū Aorere – Why MFAT?
We are committed to a focus on leadership, talent, training and development, and flexible work options. Check out our benefits page to find out more about why we love working here.
We are also working to grow the diversity of our workforce and the inclusive nature of our workplace. Click on our diversity and inclusion page to find out more.
Mō mātou – About us
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand’s values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
Me pēhea te tuku tono – To Apply/Interested?
Apply online today with your CV and cover letter.
For a copy of the position description please click here
For a confidential discussion please email samara.fischer@mfat.govt.nz
You must be a New Zealand Citizen or Permanent Resident and able to obtain and maintain an appropriate NZ Government Security clearance.
Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process:
http://www.protectivesecurity.govt.nz/eligibility-tool
Applications close at midnight on Tuesday 7th June 2022
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