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Temporary Office Manager, School of Education – Maryville, MO

Kansas City – USA – Part time jobs for students

The Temporary Office Manager is responsible for performing advanced secretarial, logistical, organizational and clerical duties for the Dean of the School of Education along with receptionist duties for Education office area.


  • Is responsible for complex and advanced secretarial duties including personnel paperwork, syllabi coordination, online learning management system (CANVAS) updating, answering calls and inquiries and faculty/staff travel requests.
  • Manage calendar and related logistics for Dean/Director of the School of Education; extensive scheduling of appointments, conferences, meetings, and other travel arrangements.
  • Assist School Director with course scheduling for the School of Education to the Executive Secretary for the Associate Provost/Provost.
  • Attend meetings and prepare, archive, and disseminate minutes.
  • Work effectively with all levels of University staff and students and provide customer service and support for the School of Education faculty, staff and students as needed.
  • Collaborate with Assistant Coordinator of Clinical Experiences on daily basis
  • Respond to routine student questions and direct inquiries to coordinators/Dean.
  • Maintain confidentiality of all records and information.
  • Troubleshoot classroom technology for faculty.
  • Collaborate with administrative professionals, secretaries, office managers and leaders throughout campus and with site-based locations (student teaching hubs and Northwest-Kansas City).
  • Assist the Dean/Assistant Dean/Assistant Director of Teacher Education on special projects as needed.
  • Perform other duties as assigned and related to success of the School of Education

Education: High school diploma
Experience: Proficiency in Microsoft Word, Outlook, Excel and PowerPoint; accuracy in proofreading, spelling/grammar and mathematics; accuracy in record keeping and scheduling; ability to manage concurrent projects effectively and efficiently; ability to maintain confidentiality; ability to work with the public; interpersonal and communication skills; writing skills; customer service mindset, bring consistent kindness and patience to the workplace

SUPERVISORY RESPONSIBILITIES: Supervision of student employees and graduate assistant/office employees

EQUIPMENT/MATERIALS USED: * Personal computer/laptop/tablet/iPad; Microsoft Office 2007, Windows XP, printer, typewriter, calculator, fax machine, scanner, projector, SMART Boards, video equipment, photocopier, multi-line telephone, Banner financial and student information software

TYPICAL PHYSICAL DEMANDS: *Ability to complete essential functions; Ability to lift up to 20 pounds.

COMMUNITY: *Northwest Missouri State University is located in Maryville, Missouri, a community of 12,000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph, Missouri, 90 miles north of Kansas City, Missouri, and 110 miles southeast of Omaha, Nebraska. For more information visit the city’s website at www.maryville.org.

UNIVERSITY: *With an enrollment of about 8,000 students, Northwest is a coeducational, primarily residential four-year university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its Northwest-Kansas City location at the Northland Innovation Center and through Northwest Online. Founded in 1905, Northwest places a high emphasis on profession-based learning to help graduates get a jumpstart on their careers. Students have opportunities to build their résumés with experiences on campus in nearly every area of study, including the Horace Mann Laboratory School, National Public Radio affiliate KXCV, the R.T. Wright Farm, Mozingo Outdoor Education Recreation Area or Knacktive, a student-driven integrated digital marketing communications agency. The University is a national model for student success and career placement. In addition, 98 percent of Northwest bachelor’s degree earners and nearly 100 percent of master’s degree earners secure employment or continue their education within six months of graduation, according to the most recent data. Furthermore, its vibrant and diverse learning community offers more than 150 student organizations, and textbooks and a laptop are included in tuition, which is among the lowest in the nation, saving students an estimated $6,800 over four years. Northwest also offers 1,200 student employment positions, allowing students to build professional skills through its internationally benchmarked student employment program. Designated the Missouri Arboretum, the Northwest campus was named one of the “50 Most Amazing University Botanical Gardens and Arboretums in the U.S.” For more information about Northwest and its performance, visit www.nwmissouri.edu.

APPLICATION DEADLINE: *Review of applications will begin immediately and continue until the position is filled

DATE AVAILABLE: *September 6, 2022

TO APPLY: * Please fill out a Northwest application online https://www.schooljobs.com/careers/nwmissouri to reach our employment opportunities listing. You will also need to submit a cover letter, resume, and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources at 660-562-1127 or email mdrake@nwmissouri.edu for more information.

The Office of Human Resource prides itself in offering a full, competitive benefits package with providers, who we feel, will offer the best service possible to the employees.

Part-time employees are offered retirement plans as well as pro-rated vacation and sick time. Part-time employees are not eligible to receive benefits such as Health, Dental, Vision, Life, or Long-term Disability.

Job Type: Temporary


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