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MARKETING SERVICES
EXTERNAL ENGAGEMENT DIVISION
About us/Mō mātau
The University of Otago is New Zealand’s first university. It has a strong teaching and research tradition and well-established national and international linkages. It is also one of New Zealand’s largest universities, with over 20,000 students, assets in excess of $1.6 billion and 4,000 full-time equivalent staff based in Dunedin, Christchurch, Wellington, Auckland and Invercargill.
Ranked within the top 1% of universities in the world, the University of Otago recognises that our staff are the key to our success.
About our team/Mō te tīma
The Events Service is a team within Marketing Services. We provide event management services and give professional events advice and support to academic and service divisions and departments across all three of the University’s main campuses. As part of Marketing Services, we play an important part in helping the University to present our messages in the best way possible, and to the highest standard.
The role/Te mahi
Reporting to the Manager Events, the Specialist Events will deliver professional event services across a portfolio of local, national, and international events that are typically large, significant, and/or high profile. A particular focus for this position is the delivery of the successful Hands-On at Otago event, which is a significant event on the University’s events calendar. The Events team use an events management software called EventsAir, and as part of your role you will be required to train in, and become proficient at using, this software.
- Working with event owners and the broader Marketing Services teams to determine event objectives, briefs, and planning documents.
- Organising and managing event requirements such as venue bookings, catering, entertainments, event staffing, and technical resources.
- Producing event documents and programmes.
- Managing event logistics and undertaking on-site operational event organisation.
- Gathering post-event feedback and undertaking evaluations.
You will be working in a collaborative team environment in partnership with a range of internal and external stakeholders to deliver proactive, professional event coordination services.
Your skills and experience/Kā pūkeka me kā wheako
- Suitable professional experience in managing end-to-end delivery of a wide range of events including demonstrated skills in event scheduling design, planning, logistics and delivery.
- Proven experience in the delivery of high-quality events.
- HTML/Source coding experience is an advantage.
- Strong organisation, negotiation skills, and customer service orientation.
Prior experience organising high quality conferences, hospitality events, or festivals an advantage.
Further details/Pūroko
This is a full-time fixed-term position based in Dunedin.
You must have the right to live and work in New Zealand to apply for this job.
Given the nature of events, a flexible approach to working hours is necessary, as events and often occur on evenings and weekends. Travel for off-campus events may be required from time-to-time.
Specific enquiries may be directed to Jasmine Millar via the contact information below.
Application/Tono
To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2200802 will close on Tuesday, 17 May 2022.
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