Administrator – University of Auckland – Auckland City, Auckland

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300m generated across eight diverse faculties and two research institutes. We employ more than 5400 academic and professional staff to support over 45,000 students, making us one of NZ’s largest employers.

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Te Whiwhinga mahi | The opportunity

The role is primarily responsible for delivering high quality reception services at the Vice Chancellor’s Office and to provide efficient administration support to the Executive Assistant to the DVC (O) & Registrar & Chief Digital Officer. The main duties are:

• Greeting all visitors and directing them appropriately to meeting rooms/offices
• Attending to room bookings using Scientia system
• Monitoring access to the Vice-Chancellor’s and related staff offices
• Managing incoming and outgoing mail and couriers
• Ensuring the reception area is tidy and brochures/newsletter are up-to-date
• Providing efficient administration duties to the Executive Assistant as mentioned above

For more detailed information, please refer to the Position Description.

Mō tō mātou rōpū | About the team

The purpose of Organisational Performance & Improvement (OPI) is to support the achievement of the University’s strategy by improving how we implement strategic projects, manage change, increase process efficiency and effectiveness to lift internal customer satisfaction and service excellence.

OPI supports the University by:

• Building a foundation of excellent organisational performance across the University
• Supporting priority activities aligned to delivering strategic objectives
• Driving performance through process improvement, automation, capability lift and a focus on benefit realisation
• Striving to continuously improve service effectiveness and internal customer service

He kōrero mōu | About you

The OPI seeks a motivated, organised and efficient Administrator with a focus on stakeholder service to join our Vice-Chancellors office support services team.

We are looking for someone with fantastic organisational and time management skills to offer exceptional administrative support for staff and stakeholders within our office.

Nga Pūkenga Motuhake | Important Skills

To succeed in this role, you’ll bring the following skills and experience:

• Previous administration experience, ideally gained in a tertiary environment.
• High proficiency in the use of Microsoft Word, Excel and Outlook;
• Excellent interpersonal and written and verbal communication skills,
• An understanding of the Tertiary environment would be highly beneficial.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.

For more information please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 13th February 2022 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Ranmali Mada, Administration Manager via r.mada@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Covid-19 Vaccination

The University of Auckland is committed to protecting the health, safety and well-being of our staff and students. All students, staff and visitors need to be fully vaccinated against Covid-19, or medically exempt, in order to come onto our campuses or to take part in face-to-face University-managed activities. Therefore, we are only able to consider applicants who are fully vaccinated against Covid-19 or have a New Zealand Ministry of Health issued medical exemption and evidence of this will be requested as part of your employment. You can read more about the University’s vaccination policy here.

Overseas Applicants

In accordance with our commitment to equitable recruitment, the University welcomes applications from all suitably qualified and experienced candidates. In response to COVID-19 the New Zealand Government has imposed a travel ban and are currently only allowing New Zealand Residents, Citizens and visa holders meeting a strict exception policy to enter the country, all of whom must currently enter Government approved quarantine for seven days on arrival.

It is uncertain when these border restrictions will change, and this may impact the degree to which an offshore candidate can engage in the interview process; or be available to commence in a new position. For more information and updates on the border restrictions visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz