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Centres Administrator – Victoria University of Wellington – Kelburn, Wellington

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  • Are you able to problem solve and prioritise tasks to meet deadlines with excellent attention to detail?
  • Have you got the ability to remain calm under pressure and work effectively with a diverse range of people?
  • Do you have experience with diary management, travel/accommodation bookings and other administrative activities?

Mō Te Herenga Waka – About Our University

Te Herenga Waka – Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand’s globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga – About the role

Te Herenga Waka – Victoria University of Wellington is recruiting a Centres Administrator to join the University’s newest Faculty Te Wāhanga Tātai Hauora – Wellington Faculty of Health.

Key responsibilities:

  • Provide proactive executive assistance to Centre Directors, including diary management, travel/accommodation bookings and other administrative activities as required to ensure the smooth running of the Centres the role is assigned to.
  • Assist with drafting, editing, and formatting correspondence, reports, formal documentation, presentations, and spreadsheet/database work .
  • Coordinate hui and provide support for events and functions.
  • Raise and match purchase orders and invoices, creating journals, and processing expense claims.
  • Work with the Centres Manager to draft Centre employment contracts and process documentation as returned to ensure new staff and contractors are paid on time .
  • Ensuring office environments are welcoming for staff, students, and visitors .
  • Support orientation for new staff, visiting scholars, thesis students and interested parties based in the Centres .

Ō pūmanawa – About you

You will be a motivated, customer-focused individual with good self-management skills. You’ll be someone who enjoys taking initiative and working both independently and as part of a larger team. This new role will be busy and challenging but offers the successful candidate(s) the opportunity to develop the position. The ability to remain calm under pressure and work effectively with a diverse range of stakeholders will be essential.

Key requirements:

  • Commitment to te Tiriti of Waitangi and its obligations to Māori as tangata whenua and Treaty partners.
  • Demonstrated ability to manage time, prioritise, plan, handle multiple tasks and unpredictable workload and work under pressure.
  • Knowledge of and experience in a range of computer applications including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
  • Proven ability to use initiative, problem solve and prioritise tasks to meet deadlines with excellent attention to detail.
  • Experience building and maintaining excellent working relationships with diverse communities and stakeholder groups.
  • Excellent written and oral communication skills.

Ētahi kōrero hai āwhina i a koe – Why you should join our team

We are a small team who work hard to offer a high standard of professional support to a growing Faculty. If you thrive in collaborative environments which encourage idea sharing to find innovative solutions, this will be an opportunity to shape a new role, whilst also developing your own skills and experience.

Role Description

Close Date for Vacancy: 17 July 2022

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Amy de Boer, Faculty Operations Manager (amy.deboer@vuw.ac.nz).
But applicants should follow all steps listed below.

Important – Application Steps and information

For applicants who are not NZ Citizens or Permanent Residents, we recommend you check the NZ Immigration website for updates related to Covid19 restrictions on entry to New Zealand: https://www.immigration.govt.nz/about-us/covid-19

Please include a cover letter in your application, telling us why you’re a great fit for this position then email the completed application form, cover letter and any other supporting documentation to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.

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