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UNIVERSITY OF OTAGO, WELLINGTON
SHARED SERVICES
About our team/Mō te tīma
We are proud to be a part of New Zealand’s oldest and most established medical school who has been providing New Zealand with a highly qualified health professional workforce since 1875.
At our vibrant University of Otago capital city campus, we offer undergraduate and postgraduate medicine teaching, New Zealand’s only radiation therapy teaching programme, and undertake a wide variety of world leading health-based research.
Why work for us?
Working for the University of Otago comes with an array of benefits including flexible working hours, five weeks annual leave, potential for increased employer superannuation entitlements and various discounts and self-development opportunities.
The role/Te mahi
Are you an experienced team leader who is keen to manage a team of exceptional administrators playing a part in the education of New Zealand’s future health professionals?
The Division of Shared Services is made up of a team of highly skilled professional staff responsible for delivering an unparalleled student and staff experience; this is achieved through the delivery of high quality and effective administration support to all of the University’s internal and external customers.
A typical day as a Lead Administrator will see you coordinating administrative support to one or more work areas while leading a team of Client Services Administrators.
In this position, you will help to guide and develop a supportive work culture focused on providing an excellent customer experience.
You will be working in a team as part of the wider Shared Services Division. Your relationship building skills will be important, ensuring that you become the trusted point of contact for a range of staff and visitors.
- Supervising and managing day-to-day activities of your team including prioritising and allocating workflow.
- Undertaking operational activities and/or projects in a timely and customer-focussed manner.
- Providing a range of support activities, including meeting administration; coordinating and organising internal review processes; gathering information and drafting documents.
- Ensuring accurate, timely and efficient administration activities.
Your skills and experience/Kā pūkeka me kā wheako
- Proven experience in a busy and/or complex administration environment.
- A passion for delivering an exceptional service to customers.
- Previous supervisory experience or exposure to managing teams.
- An ongoing commitment to positive outcomes for our students, staff and visitors.
- Strong Microsoft Office skills.
If you have outstanding organisation, administration and leadership skills and want to be part of a team that provides the essential administration support to our undergraduate medical degree programmes, apply now!
Further details/Pūroko
This is a full time (37.5 hours), fixed term position for 12 months to cover Parental Leave.
You must have the right to live and work in New Zealand to apply for this job.
For further information, please contact Phillip Kane via the contact details below.
Application/Tono
To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2201342 will close on Sunday, 31 July 2022.
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