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Legal Administration Assistant – Sydney NSW

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Please find the below latest job opportunity

About the role

We currently have an exciting opportunity for a junior – intermediate legal administration assistant to join our Finance team based in our Sydney office. We are looking for a bright, enthusiastic and capable person to join our inclusive culture. Candidates with an interest in building a legal career who may be currently studying and wish to work in an administration role are encouraged to apply.

As a junior legal administration assistant, you will be part of a busy practice assisting the team in all areas of administrative support, including, but not limited to: managing crucial team administration; handling client queries; and managing the monthly billing process.

What does being a legal assistant look like?

Our junior assistants are involved in work that is dynamic and varied in nature and which is designed to build your skills and capability in legal administration. Your primary role will be to assist the practice group with administrative tasks and you will play a pivotal role within the team in ensuring the practice runs smoothly.

On any given day you could be:

  • Providing administrative support to partners and fee earners in the practice group
  • Preparing documents and correspondence
  • Managing diaries, coordinating appointments and meetings, booking conference rooms and catering
  • Assisting with the monthly billing process
  • Undertaking team filing
  • Assisting with confidential firm information and opening new matters
  • Assisting and inputting client data into client relationship software (Interaction)
  • Handling client queries

You will have a comprehensive induction program and you will be supported by senior secretaries from across the office who will mentor you and ensure you are getting exposure to all aspects of the role.

About you

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for likeminded individuals who, in addition to possessing technical excellence, are able to work collaboratively in a team to get things done.

You should be practical and proactive in your approach and thrive on working in a team environment.

To be successful in this role, you will be a self-starter who works efficiently, uses initiative and has exemplary attention to detail. You are highly organised and proactive in your approach to tasks and take a genuine interest in the work performed by the practice. Being a team player, you demonstrate strong problem solving skills and take pride in your work.

Strong Microsoft Office skills are essential, as are excellent communication skills. You are willing to learn automated billing systems and client relationship management software (Elite and InterAction).

Applications from law and business administration students are welcome.

The extras

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

  • Social events – social club and sporting teams
  • Pro-bono programs and community involvement via our payroll giving program, Global Day of Service and charitable fundraisers
  • 26 weeks paid parental leave for the primary carer
  • Health and wellbeing programs
  • Purchased annual leave
  • Salary continuance insurance

About Us

The firm’s Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries. With lawyers located in four established offices in Australia’s leading financial and commercial centres and possessing substantial experience, K&L Gates acts for industry leaders, major corporations, capital markets participants, major financial institutions, and governments on ground-breaking legal transactions, both domestically and internationally.

K&L Gates is a global community of entrepreneurs and self-starters. We are focused on innovation, collaboration, and are constantly striving for excellence in our client service and culture. We know that our firm is only as strong as the collective efforts of our people. By experiencing K&L Gates, you will thrive in a dynamic legal landscape where we invest in your career path and talent development. With a global presence and lawyers with top-tier skills in a multitude of practice areas, K&L Gates is truly a one-of-a-kind firm at which to grow your career.

Do you like what you see?

Please apply via our Careers page at

For more information please contact Tania Brierley, Recruitment Consultant at

For more information about K&L Gates please see our website

Referrals from agencies not accepted at this time.

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.

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